Committee, Chair & Volunteer Opportunities

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Chairs of an event should plan to be there for the duration of the event, including event setup and cleanup.

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Positions & Details


School Store

Operates during the school year

The School Store Manager manages the online school store through Square and keeps The Pound stocked with inventory throughout the school year, promotes the store before school-wide events/staff spirit days and tracks income and expenses. The Manager fills online orders and manages the school store, typically twice per month after school from 3 pm – 4:15 pm. The manager trains the Manager-in-Training for 1 year. The Manager is supported by the Parents’ Association President and Treasurer. This position operates during the school year.

Lunch Program Committee

Operates during the school year

YAY Lunch provides freshly made, balanced meals for students, faculty, and staff through a simple online ordering process. All meals are prepared daily by local Restaurant Partners and are delivered to schools by the YAY Lunch team. Lunch Ambassadors are dedicated parent volunteers who unpack hot and cold bags deliveries and set out pre-labeled lunches with the student’s name already on the container. Lunch Ambassadors are supported by the YAY Lunch and Chick-fil-A Coordinators.

The Chick-fil-A Lunch Coordinator will partner with the Parents’ Association Treasurer to create CFA pre-order spreadsheets, prepare communications with families, get orders up and running at the beginning of the year, and facilitate Chick-fil-A menu options. Chick-fil-A will be a lunch option 1 day per week. The coordinator is supported by the Parents’ Association President.

Room Parent Committee

Operates during the school year

Committee members are comprised of Room Parents, specifically Social Coordinators and Classroom Communicators, one of each per grade in YF2 – 8th. Operates during the school year; room parents can work remotely. The Room Parents Committee is supported by the Parents’ Association Vice President. The VP responsibilities include filling any open Room Parent positions at the beginning of the school year and planning a room parent brunch in September to welcome committee members.

Communications Committee

Operates during the school year

The Communications Committee Chairperson will be responsible for any Parents’ Association publications or publicity. This includes the use of Constant Contacts, maintenance of social media accounts and any other duties deemed necessary by the President and the Head of School. The Chairperson should have excellent communication, writing and graphic design skills. The Communications Committee is supported by the Parents’ Association President. The Chairperson can work remotely. Operates during the school year.

Hospitality Committee

Operates during the school year

Committee members will plan meals for teachers, faculty, staff, and parents throughout the year. Order a catered breakfast or bring your waffle maker. Crafters, decorators, and bakers are welcome! Bring your creative ideas. This is a rewarding way to spoil teachers, faculty, staff, and parents. The Chairperson meets with their committee before each event and will manage volunteers and resources by creating/modifying a SUG. The committee will operate the week before school at the Teacher Inservice Day, the Welcome Back Coffee in September, the Teacher Christmas Brunch in December and Teacher Appreciation Week in April. Additional opportunities for gestures of appreciation may present themselves.  Operates throughout the school year. Planning begins in August. The Hospitality Committee is supported by the Vice President of the Parents’ Association.

Foxhound Fall Festival Committee

September 22, 2023

The Foxhound Fall Festival is a long-standing tradition at SJA. The Parents’ Association invites all Academy families to join this fun festival which takes place in September. The Parents’ Association President will oversee and support the Foxhound Fall Festival Committee, is responsible for the overall organization of and adherence to the festival event timeline, communicates with SJA Facilities Operator, caterers and all other appropriate vendors. Work with PA Treasurer to establish and maintain budget as well as payments for event expenses.
Planning starts in the summer and continues through September. **Inclement Weather Date September 29th**

Christmas Shoppe Committee

November 10th & 11th, 2023

The Parents’ Association has hosted this beloved Academy event for decades. It takes many hands to turn SJA into a Christmas Wonderland, almost overnight, and host over 40 vendors and a gourmet café for the weekend. A strong sense of community and pride in St. James Academy is evident when the doors of the Academy open to our family, friends and to the public. This is the PA’s biggest fundraiser and community builder for the school during a non-benefit year; a benefit occurs every few years, while Christmas Shoppe happens every year. Committee members will plan the most festive holiday party of the year – Mistletoe Mingle. They will be involved in the planning, draft event communications, book vendors, prepare graphic design/printed materials, decorate the Academy, manage wine and café sales, design/update the CS website, recruit, and work alongside Middle School and parent/grandparent volunteers and work with Christmas Shoppe subcommittees. Committee members oversee/help with event setup and cleanup. The Christmas Shoppe Committee is supported by the Parents’ Association President. All proceeds will go to the Parents’ Association.

Planning starts in the summer and continues through November. 

Jingle Bell Junction Committee

December 8, 2023

Jingle Bell Junction is a longstanding Christmas tradition at St. James Academy. The Susan Tucker Moore Auditorium is transformed into a magical Christmas boutique full of gift items for Moms, Dads, siblings, and even pets! Each homeroom is assigned a designated time for shopping. Each student has an opportunity to purchase something special for Mom, Dad, siblings, and pets. All items are $2.00 each. After picking out their gifts, children take a group photo with Santa and receive a candy cane. A cookie will be waiting in their classroom upon their return.

Ladies’ Bingo Night

January 26th, 2024

Chase the winter blues away! The ladies of SJA will get together for a fun evening of Bingo in MAC Hall. Bring your own food and drinks. Buy a ticket or a table that includes game cards and 50/50 raffle tickets. All proceeds will go to the Parents’ Association. The Chairperson is supported by the Parent’s Association President.

Planning begins in November and ends in January. **Inclement Weather Date February 2nd**

Field Day Family Picnic

June 3, 2024

Field Day is an all-school tradition consisting of games and activities that is hosted by the Academy. The event closes with a special lunch organized by the Parents’ Association. Field Day will be held on June 3, 2024. Families are invited to attend.

8th Grade Graduation Luncheon Committee

June 7, 2024

The 8th Grade Graduation Luncheon is a beloved Academy tradition hosted by the 7th Grade class for the outgoing 8th grade class. The Committee members include the MS Coordinator, the 7th Grade Social Coordinator and the 7th Grade Classroom Communicator. These members will ensure this event is handled with the utmost importance and care. Committee members will select table coverings, centerpieces, cake, food, drinks, music, etc. The MS Coordinator will work with the school to handle the logistics of the event. This luncheon is funded by class dues collected from K-7th grades at the beginning of the year and is supplemented by Parents’ Association, as necessary. This event will take place on the last day of school, following the Farewell Assembly. Graduates may invite family members/special guests to share in their graduation celebration. This committee is supported by the previous 7th Grade Room Parents.

Planning begins in March. 

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